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6. Manually complete and review records

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Michelle Janowiecki edited this page Aug 24, 2020 · 3 revisions

Set-up

To complete this step, you need:

Purpose

Review automatically generated elements and manually complete remaining elements in "03_marcRecords.csv" (the CSV generated in Step 5).

Instructions

Instructions will vary based on local needs and guidelines. I've included sample guidelines below as a starting point.

Sample instructions

Columns with information from catalog records

  • alt_title: Alternative title to add to description if useful.
  • datetype: Type of date contained in date1 and date2 from catalog record. If the datetype is reprint/original date, date2 will be the original date and date1 will be the reprint date.
  • date1: Date 1 from catalog. See datetype to understand meaning. Any date that contains "u" means that the date is an estimate. For instance, 200u represents anytime from 2000-2009.
  • date2: Date 2 from catalog. See datetype to understand meaning. Any date that contains "u" means that the date is an estimate. For instance, 200u represents anytime from 2000-2009.
  • statresp: The statement of responsibility from the catalog record. Provides additional information to help select the creator and publisher.
  • verified authors: This author from the catalog record was found in the LC Name Authority File and is formatted correctly.
  • nv_authors: As written, this author from the catalog record was not found in the LC Name Authority File and may need to have the name normalized.
  • verified_contributors: This contributor from the catalog record was found in the LC Name Authority File and is formatted correctly.
  • nv_contributors: As written, this contributor from the catalog record was not found in the LC Name Authority File and may need to have the name normalized.
  • verified_publisher: This publisher from the catalog record was found in the Library of LC Name Authority File and is formatted correctly.
  • nv_publisher: As written, this publisher from the catalog record was not found in the LC Name Authority File and may need to have the name normalized.

Geoblacklight fields to review

  • title: Pre-filled by the title as recorded in the catalog record. Please add relevant dates to the end of the title. Fix any errors.
  • description: Pre-filled with a combination of title, descriptive, and scale information from the catalog record. Please read & edit for typos and errors.
  • language: Pre-filled with language information from the catalog record. Please review and make any necessary changes.
  • spatial: This column was programmatically filled out using information from the catalog but might not be complete. Please add any missing geographic locations according to the element “Spatial Coverage”.`
  • bounding_box: If already filled out, please check that the values make sense. They should be in WSEN order. Otherwise, fill out the column according to the element “Bounding Box”.

Geoblacklight fields to complete

  • temporal: Please use the datetype, date1, and date2 information from the catalog record to help you fill out this field. If these are not helpful or confusing, look at the digitized map.
  • date_issue: Please use the datetype, date1, and date2 information from the catalog record to help you fill out this field. If these are not helpful or confusing, look at the digitized map.
  • solr_year: Fill out the column according to the element “Solr Year”.
  • creator: Please use author and contributor columns to help you select the creator or creators. If the creator is from a verified column, simply copy and paste into the creator column. Else, please try to find the authorized version of the name in the LC Name Authority File, or create it according to local naming guidelines.
  • publisher: Please use the publisher and contributor columns to help you select the publisher(s) for the Geoblacklight record. If the publisher is from a verified column, simply copy and paste into the publisher column. Else, please try to find the authorized version of the name in the LC Name Authority File, or create it according to local naming guidelines.
  • format: Please add the correct format of your file from the GeoBlacklight Format Controlled Vocabulary unless added during a step not included in this workflow.

Go to next step (7. Convert completed CSV to JSON)→

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